Make a Good Application Letter

Instructions

1. Collect your thoughts. Assemble personal information relevant to the position you are interested in. This may include your skills, interests, work experiences, education and other information that can qualify you for the job. Evaluate why you're interested in the job and why you believe you are a good fit for the position.

2. Make a general outline. Most application letters consist of three to four paragraphs, with the opening paragraph stating your interest for the position, how you found out about it and a brief statement about why you should be considered for the job. The middle paragraphs highlight the reasons why you believe you are qualified. This can focus on your related work experiences, training and education, accomplishments relevant to the position, and other qualifications. Your closing paragraph should reiterate your interest in the job and express gratitude to the person reading your letter for taking the time to review your information. Don't forget to provide information about when and how to contact you for an interview.

3. Compose a rough draft based on your outline. Avoid using contractions, passive voice and starting sentences with the word "I." Use professional vocabulary and only include relevant information. Keep your letter concise and interesting for the reader.

4. Edit your letter. Reread your rough draft for clarity and any spelling or punctuation mistakes. Have a trusted friend or adviser review your letter and ask for feedback.

5. Format a final copy. Make all desired changes to the rough draft of the letter. Add your address, phone number and email address at the top left-hand corner of the letter, followed by the date on the next line. Leave a space and then write the name of the person you are submitting the letter to, followed by her title, company name and the business address. End your letter with a complimentary closing like "Sincerely" or "Respectfully," and leave room to sign your name.

6. Proofread your work. Check for any errors, misspellings or other mistakes before sending your application letter to your prospective employer. A clean, error-free application letter reflects professionalism and credibility.

7. Prepare your application letter and submit it with your resume. If mailing your letter, print it on a high quality paper that matches your resume and envelope. Sign your name on the letter using a black ink pen and attach your resume before mailing it to your prospective employer.